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Career Opportunities

Project Procurement Specialist

    • Job Tracking ID: 512622-747668
    • Job Location: Trainer, PA
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: December 11, 2020
    • Years of Experience: 5 - 7 Years
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Job Description:

Key Role Description

The Project Procurement Specialist provides sourcing and contracting support for Small & Large Capital Projects, Operational Construction Projects, Turnarounds and other technical scopes of work, as required by the business. Daily work activities include, but are not limited to; working with line stakeholders to understand required Scopes of Work, Sourcing goods & services and Drafting, Negotiating and Managing all related commitment documents (POs / Contracts / Amendments) in accordance with Company policies and procedures.

Role Specific Competencies

At Monroe, we have identified (11) Eleven specific competencies we expect all leaders of our organization to possess. These competencies are incorporated as a part of our Selection, Performance Management/Review and Developmental processes. The competencies and activities for this role are detailed below.

Technical Knowledge - demonstrates the specific knowledge necessary for executing assignments and understands the background & leverage points for being effective in the role. Possesses technical knowledge required to:
* Provide procurement and contracting support for; Engineering, Environmental, Construction and Facility Maintenance, among other categories of spend. Includes developing and executing leveraged Master Services & Supply Agreements.
* Analyze Supply Markets, Sectors & Categories to inform procurement and contracting strategies.
* Develop a framework for analyzing spend / demand, Total Cost of Ownership (TCO) and benchmarks, to include ‘Should Cost’ models, where relevant.
* Drive planning for supplier transitions and implementation(s) of new contract(s).
* Manage the end-to-end sourcing process for assigned categories, including:
o Working with stakeholders to develop Scopes of Work and agree strategies;
o Coordinating RFX Scope development with stakeholders and managing communications to market, evaluation of proposals, internal award recommendations and notifications of results to suppliers;
o Driving rigorous negotiations to achieve optimal contract/PO terms, pricing methodologies, and compensation schemes. To include development and implementation of contract-specific Negotiation Strategies, as needed;
o Working with stakeholders to develop Key Performance Indicators ('KPIs') & scorecards for managing Supplier Performance. To include related reporting and development / implementation of Performance Improvement Plans ('PIPs') where required;
* Work closely with technical disciplines and other stakeholders to ensure suppliers’ successful fulfillment of contract commitments; always maintaining compliance with all Health, Safety & Environmental requirements (both internal & external).
* Track, evaluate and report on status of assigned contracts; determining need for contract Extensions/Renewals, Supplements, Amendments or Terminations, and executing related documents.
* Lead efforts to arbitrate claims or complaints that occur during contract performance.
* Play a key role in SCM functional planning. To include development of annual contracting and procurement plans and KPIs required to measure and track SCM performance.
* Provide expertise and support for Refinery & SCM Special Projects, as requested.

Knowledge of Work Areas and Responsibilities - demonstrates a clear understanding of the role and associated responsibilities within the assigned area(s); remaining flexible and adaptable to change and/or exploring opportunities and challenges. Collaborates and Shares expertise with others and takes a leadership role in mentoring other team members

Communications - Demonstrates advanced verbal and written communication skills, with added focus on listening, and capability to develop and present subject matter materials to all levels of the organization.

Problem Solving and Conflict Leadership - strives to understand contributing factors, works to resolve complex challenges, and works with others to effectively resolve conflicts.

Delivering Results - Sense of Urgency - defines appropriate goals, works toward achieving goals, articulates vision and steps for achievement, meets deadlines and provides timely status updates and follow-through.

Teamwork/Cooperation - accountable to team, works with others to meet established milestones, appreciates view of team members and is respectful of others.

Initiative - takes action, seeks new opportunities, and strives to see projects through to completion.

Work Reliability/Quality - strives to eliminate errors, values accurate work as a priority, and seeks opportunities to improve deliverables.

Integrity and Trust - honest, accountable, upholds ethics standards and maintains confidentiality, as required. Demonstrates integrity in handling sensitive negotiations and managing key supplier relationships.


Experience and Skills

Education, Experience, and Skill Requirements

Minimum Qualifications:
* Bachelor’s Degree in Supply Chain Management, Business and/or Engineering or related field.
* At least (5) Five years of applicable work experience, including responsibilities for contracting & procurement on projects of varying sizes and values.
* Strong verbal and written communication skills with a proven record of accomplishment as a self-starter.
* Demonstrates good business acumen and strict adherence to confidentiality, where required.
* Sound knowledge of contracting legal issues and related resolution processes.
* Detail oriented and capable of solving problems by identifying relevant factors and formulating clear solutions, within a limited timeframe.
* Excellent customer service orientation, as well as interpersonal skills, required to communicate effectively with suppliers, co-workers, internal & external stakeholders and other business contacts.
* Strong organizational and time management skills and adept at multi-tasking. Capable of prioritizing effectively in a complex environment and against varying deadlines.
* Ability to organize and lead sourcing teams to achieve business objectives.
* Ability to provide support to other departments by providing them with accurate information and responding to requests on a timely basis.
* Experienced at generating and presenting reports and other materials to colleagues, stakeholders and members of leadership, as required.
* Proficiency with all Microsoft Office applications.
Preferred Qualifications:
* (10) Ten or more years of applicable work experience, including responsibilities for contracting & procurement on projects of varying sizes and values.
* Extensive experience developing and implementing EPC / EPCM contracts and related compensation structures and performance management tools.
* Prior experience working as an embedded company resource on capital projects
* Working knowledge of Ariba, Maximo and NaviTrack systems.
* Contracting certification (ISM/CPSM, CIPs) and/or IACCM member



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